Creating the Perfect Webinar Step by Step – Dry Runs to Production: MeetingOne’s 4 Part Series

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So you want to put on a perfect webinar, huh?   First time?   10th time?   126th time?

Whether you are just starting out or are a seasoned pro, you’re bound to hit walls that leave your webinars less than perfect.  Its message wasn’t compelling enough.  Your audience left a tad disappointed.  Those unruly technical troubles just won’t seem to let you be!

We know your pain. Live online events can be tricky! At MeetingOne, we put on many webinars every year, and we’ve placed everything we’ve learned about creating memorable webinars into this series.

In this unique series of posts, we’ll walk you step by step through every dry-run rehearsal discussion point we recommend, what your webinar should have to meet your audience’s expectations, and what you need to make sure to do the very day of your presentation.

We hope this becomes a valuable resource. Here’s to an amazing next webinar for your team!

– Your MeetingOne Coaches

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Perfect Webinar Agendas Make Perfect Dry Runs

Avoiding pesky mistakes during webinars is entirely possible.

What’s the trick?   Rehearsing your webinar presentation. You’re going to run face-first into any number of issues if you don’t REHEARSE.

You MUST conduct dry runs in preparation for your webinar – 3 total, in fact.  Why? Rehearsals provide the best opportunities to:

• Identify mistakes
• Uncover disconnected content
• Empower your event with engaging elements
• Pinpoint possible technical issues IN ADVANCE

What’s the key to successful rehearsals?

Preparing detailed webinar agendas.

At MeetingOne, we’ve produced a lot of webinars (see for yourself—check out our webinar archive), and from our experience, a well-crafted webinar agenda provides the necessary structure for successful dry runs.  Each production has taught us not only how important it is to prepare agendas for webinar dry runs, but also what to include for a successful online event in the end.

We’ve outlined the agendas we faithfully use and detailed the reasons behind each part of the agendas! Check out the series & snag the webinar agendas therein for your use:

Part 1 – Building Your Webinar Storyboard

A productive first dry run is essential for a great webinar.  Our agenda shares the tasks and conversations to cover.

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Part 2 – Cementing Up Your Webinar Presentation

Time to dig into the nitty-gritty.  Follow our agenda to accomplish all the important to-dos for your second dry run.

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Part 3 – Finalizing all Webinar Details

With your webinar quickly approaching, refer to our agenda as you finalize everything and prep the room.

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Part 4 – The Day-Of Webinar Checklist

The big day has arrived! Use our day-of checklist to ensure your webinar begins, runs, and ends seamlessly. 

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Before your first perfect webinar dry run…

…there are some tasks to complete to ensure the best use of your time. Before producing any webinar, you need to do the following:

– Decide on a compelling topic relevant to your target audience

– Find a speaker

– Pick a title that is intriguing and motivates your target audience to register

– Outline your topic from start to finish with your end goal in mind

– Draft slides with the basics of your presentation (basic outline text will do)

At this stage, you also need to start building out the back-end of your webinar.  That entails everything from designing a registration page to defining the analytics your session will track. 

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With the Event Module in Adobe Connect, all webinar tasks can be easily handled.

Watch our recording to learn more about this powerful tool, “Mastering Online Events with Adobe Connect’s Event Module.” 

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Feeling a bit intimidated by the webinar process? 

Don’t beat yourself up.  Producing a webinar is no small thing.  And a little help can go a long way.

Learn how MeetingOne’s webinar production services can help you manage many of the technical aspects of your webinar and leave you worry-free!  It’s a key aspect of a perfect webinar! 

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